Documentation and Recruitment Officer

Job Specification:

Job Responsibilities :

We are seeking a highly organized, detail-oriented, and proactive Documentation and Recruitment Officer to join our growing team. This role is ideal for a motivated professional who is passionate about talent acquisition, candidate management, and maintaining accurate documentation throughout the recruitment cycle.

The successful candidate will play a key role in supporting recruitment operations, coordinating candidate documentation, facilitating interviews, and ensuring compliance with company and international recruitment standards.

Key Responsibilities

1. Documentation Management

• Collect, verify, and process candidate documents in a timely and accurate manner.
• Prepare professional candidate profiles and CVs based on collected information.
• Maintain organized and up-to-date records of candidates, clients, and recruitment activities.
• Ensure all documentation complies with company policies, regulatory requirements, and client standards.
• Monitor document validity, completeness, and submission deadlines.

2. Recruitment Coordination

• Assist in sourcing, screening, and shortlisting suitable candidates for various positions.
• Coordinate interviews between candidates and employers, including scheduling and follow-up.
• Conduct preliminary interviews and candidate assessments when required.
• Provide guidance to candidates regarding recruitment procedures, documentation requirements, and interview preparation.
• Maintain regular communication with candidates throughout the recruitment process.

3. Candidate Sourcing & Talent Acquisition

• Utilize job portals, social media platforms, databases, referrals, and networking channels to identify qualified candidates.
• Develop innovative sourcing strategies to attract high-quality talent.
• Build and maintain a strong talent pipeline for current and future recruitment needs.
• Support employer branding and recruitment marketing initiatives.

4. Compliance & Administrative Support

• Ensure accurate data entry and record management within company systems.
• Assist with visa processing, work permit documentation, and other recruitment-related administrative tasks.
• Prepare reports, recruitment updates, and documentation status reports for management.
• Coordinate with government offices, embassies, and external stakeholders when required.

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