Finance and Administration Officer

Job Specification:

• Bachelor’s degree in business administration, management, or equivalent with specialization in Finance/ Account or Professional qualification of CA/ACCA/ CIMA. A Master’s degree in a related field will be an advantage.

•  Knowledge and background in Finance & grants management, GAAP/IFRS, internal control, Local law, taxation, audit, general administration including logistic, security, procurement & inventory management, human resources, operations, and communications. 

• At least 3 years of work experience in the Finance and Administration sector in the development sector (NGOs/INGOs), experience in SDC funded projects will be an added value.

• Proven skills to work with the MS office (Word, Excel, Outlook, PowerPoint, etc.) and accounting software application skills. - Able to define clear objectives and priorities, - Good team player and able to work in a diversified team, gender and social inclusion.

• Able to work under pressure, short deadlines, and deal with criticism and conflict.

• Excellent written and oral communication skills in English and Nepali.

Job Responsibilities :

• Finance Management at Field office (P1) - Support Sr. Finance & Admin Manager in ensuring effective and efficient financial management. - Implement control system for financial integrity at project office (p1) in line with Swisscontact’s policies and procedures

• Prepare vouchers and journal entries with adequate supporting documents.

• Make data entries to Accounting Software for monthly accounts and maintains the computerized accounting system Abafield.

• Prepare periodic financial reports and expenditure forecast as required.

• Prepare monthly, half-yearly and year end closing of accounts.

• Prepare and dispatch timely invoices as per contract with external parties.

• Process for the consultant’s payments.

•  Prepare monthly Bank Reconciliation Statements.

•  Prepare fund requisition to project office Kathmandu and request for timely fund transfer.

• Assist in monitoring the expenditure processes in accordance with policy and procedures.

• Provide orientation to project implementing partners on SC’s financial rules and monitor their account keeping.

•  Issuing of advances and timely settlement of advance of staff and consultants.

• Ensure deduction at Source & Advance Payment of Income TAX & VAT from all kind payments and safe keeping of all Tax and VAT related documents.

• Proceed for ETDS and coordinate with project office finance unit for vat refund.

• Support for preparing monthly reports as per requirements of Project.

• Support to prepare for external audits and works with external auditors.

• Maintain integrity and confidentiality of all financial transactions.

How to apply for this post ?

Please visit our website https://www.swisscontact.org/countries/nepal/jobs for the Job Description and requirements for the position. Interested candidates who meet the requirements are requested to send their current CV (maximum four A4 pages) and a motivation letter to np.info@swisscontact.org latest by 11:59 PM Nepal time on 17 April 2021.

Along with the CV and the motivation letter, please send the duly filled in "job application form", which is available on our website (same address as above).

Swisscontact Nepal will not entertain any phone enquiries or other such solicitations for these positions.

Only shortlisted candidates will be contacted for the selection process. Swisscontact Nepal reserves the right to reject any and all applications. Swisscontact Nepal promotes workforce diversity and applies positive discrimination to candidates from discriminated groups (women, Dalit, Janajati, Madhesi/Terai and other minority communities).