Administration Manager

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Job overview:

Job Category

:

Administration/Operations

Preferred Gender

:

Male/Female

Job Level

:

Senior Level

No. of vacancy/s

:

1

Salary

:

NRs. 100000+

Experience

:

6+ Years

Job Type

:

Full Time

Job Location

:

Kathmandu

Apply Before

:

25 Sep 2021

Educational Descriptions:

  • Required Education : Master
  • Expected Faculty : Preferably Management

Job Specification:

  • Graduate in any stream. MBA in General Management (preferred)
  • Experience 6-8 Years of relevant experience
  • Understanding of various jobs in process/ standards
  • Proficiency in local language
  • Inter-personnel and Negotiation skills
  • Administrative Expert
  • Should be good in Liasioning with Govt offices
  • Impact & Convince Others
  • Practice What You Preach
  • Analytical Skills
  • Business Sustainability
  • Service Orientation
  • Problem-solving & decision-making ability

Job Responsibilities :

  • To ensure and facilitate healthy & harmonious climate in the office for the achievement of goals of the organization.
  • Liasoning with government officials for day to day operation.
  • Will be responsible for all Govt. liasoining + Admin work of Company's Corporate Office.
  • He or she may also be the sole person that provides administrative support to a particular division, department, or business or organization as a whole.

 

PRINCIPAL RESPONSIBILITIES

Responsibility Area Functions

Repair & Maintenance

  • Development and maintenance of office's Equipment. (Genset & AC)
  • Development and maintenance of Office Infrastructure.
  • Maintenance of Office Canteen and initiate the measures to enhance the same.
  • Preparation of Work Approval Form / Purchase Requisition.
  • Raise PO in SAP
  • Ensure timely repair and maintenance of furniture's and fixtures. Vehicle Running Maintenance
  • Maintenance of office vehicles.
  • Timely renewal of Bluebook and Pollution certificate of office vehicle of all Units incl Factory (Pool Car, Company provided Car and Bike to employees)
  • Control on Administrative Overhead costs 

 

MIS:

  • Tracking & controlling the Electricity & Water bill
  • Stationary items and machineries
  • Track budget vs actual expenses of all items/activities under the scope of Admin.
  • Ensure no overshoot from the budget.
  • Propose and implement ways to reduce expenses by adopting more efficient ways of working/adopting technology
  • Procurement of stationeries
  • Security Expenses pertaining to the company.
  • Track vehicle running expenses.
  • Maintain monthly MIS of all the administrative expenses.
  • Prepare CAR (Complete Administrative Report) on monthly basis.

 

AMC & Contract Management

  • Prepare and administer contracts of all the outsourcing services of the company.
  • Maintain a complete database of all the contracts of the company pertaining to Admin Deptt.
  • Renewal of AMC on the stipulated time.
  • New AMC for office maintenance as per requirements.

 

Assets Management

  • Make a regular stock assessment of goods required for the smooth implementation of office and upkeep of the premise.
  • Maintain a systematic database of the assets.
  • Perform periodic checks on the assets for relocation, repair or discard.
  • Record the purchase of the new asset and check for defaults.
  • Ensure repair and maintenance of the assets.

 

 

Security and Safety

  • Filtration of un-welcomed visitors.
  • Managing the visitors coming for Donations, Sahyog etc.
  • Coordinating and ensuring the security of employees & office. 
  • Ensure proper security measures in the Corporate office, Guesthouse, MD house, Godown.
  • Oversee the outsourced security and ensure they are on rotation as per agreement. Guest House Management
  • Supervise and allot vigilant security inside the Guest House.
  • Initiate ways to reduce cost of the GH operations.

 

 

Rent Management & Contract

  • Manage timely payment of Rent (Corp Office, Guest House etc.)

 

 

Compliance, Liasoning & Government requirement:

  • Assist management in resolving all the legal cases.
  • Liasoning with Government Officials, Ministers and Secretary, Local police, Other local administrative officials.
  • To ensure business continuity.

 

Courier Management

  • Responsible for both Domestic and International Courier Management.
  • Identifies ways to reduce the cost as the same time maintains the quality (timely delivery of the courier) Corporate Social Responsibility
  • Ensure the company gets involved in CSR activities in close coordination with HR-Head.
  • Get involved in CSR Activities as per the set budget within the stipulated timeline.

 

CAPEX Management

  • Raise Capex as per the approved Capex Budget (Quotation, Cost Analysis, PAW)
  • Ensure said assets get delivered within the stipulated timeline.
  • Coordinate with Purchase to get the best rates and route the same through PAW.
  • Coordinate with F&A for Capex Capitalization after completion of Capex.
  • Coordinate with F&A for FAD/FAT as per the business.

 

Audit:

  • Responsible for Audit of Admin domain.

 

Contract Management 

  • Ensuring Renewal of contracts of Medical Consultants, Guesthouse, Consultants, Annual Increment of Consultants etc.
  • Ensure timely payment advice to accounts as per HR & Admin Requirements.
  • Preparing Payment Advice of GH Sweeper , Electrician & Carpenter.

 

Factory Coordination

  • As and when required as per business needs provide administrative support to Factory Outside Valley.

 

Business Sustainability Model 

  • HR & Admin Overheads (respective Scope area) tracking and initiate corrective measures for cost savings. (Business Sustainability Model).

 

Miscellaneous

  • Any other responsibilities as and when assigned by Head-HR
  • Knowledge of SAP would be preferred

How to apply for this post ?

Interested candidates may send their updated resume with a cover letter to sachin@globaljob.com.np

The deadline to apply for the above position has already expired on September 25 2021.
This job has been viewed 172 times.
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