Administration and Finance Assistant

Job Specification:

UNDP Nepal is seeking applications from qualified and result-oriented Nepalese citizens for following assignments:

• Assist Project Manager in timely and effective implementation of HR and procurement plans by preparing all necessary documents as per the UNDP and NIM guidelines;
• Maintain accurate financial and personnel records of the programme as required by GoN, and UNDP Nepal office and Global PEA programme; 
• Assist Project Manager in undertaking quality assurance of project procurement i.e. technical bids, financial bids, proposals and contracts;
• Support in drafting internal and external correspondence especially related to procurement, recruitment, resource mobilization, partnership building etc.; 
• Support in organizing workshops, seminars, training including arrangement for venue, logistics, transportation and documentation of events;
• Provide logistic support in organizing the Steering Committee and Project Board Meetings;
• Ensure all project related materials are properly documented and easily accessible;
• Maintain a filing system for ASIN project;
• Support in day to day logistic/operation management; room booking for meeting, workshop and seminar, vehicle booking, security clearance, if needed hotel arrangement, prepare vouchers for DSA claim, preparing meeting minutes.
• Track progress in the financial delivery of grants/LoA and contribute to overall financial planning and reporting;
• Support in preparation of Annual work plan and Quarterly work plan preparation as per the requirement of AISN/ Global PEA programme provision and ensure compliance with donor; 
• Assist Project Manager in drafting Note to the file, Memorandum of understandings, contracts with implementing partners and other such documents as per UNDP DIM and NIM guidelines. 
• Assist in managing and tracking the various contracts to ensure timely payment;
• Provide support to monitor budget expenditure as per approved budget from UNDP ALTAS system; Analyze the Combined Delivery Report and provide advice as required to the project team on project financial delivery situation; 
• Support UNDP Nepal office to prepare quarterly and annual financial reporting as per the Global PEA reporting requirements as well as UNDP Nepal CO requirements;
• Assist in preparing for project audit and in responding to audit queries; 
• Provide training to implementing partners related to financial management, audit, reporting and project implementation;
• Undertake other financial and administrative task assigned by the AISN project manager and UNDP portfolio manager;
• Ensure Gender Equality Social Inclusion (GESI) considerations are incorporated in the project; activities and project budget is made GESI Responsive.

How to apply for this post ?

Weblink for application: https://www.np.undp.org/content/nepal/en/home/jobs.html

Only short-listed candidates will be contacted. UNDP retains the right to contact referees directly.

UNDP is committed to achieve workforce diversity (in terms of nationality, minority groups, caste/ethnic groups, persons with disability etc.) and has a policy to have gender balance among staff at all levels. Qualified female candidates and candidates particularly from disadvantaged and socially excluded groups are strongly encouraged to apply.

All applications will be treated with highest confidentiality.